Q. When is the cruise and where does it go?
A. The Grappler’s Escape VI Cruise is an 8-night, Eastern Caribbean cruise aboard Carnival Cruise Line’s Magic. It will be departing from Miami, FL on Saturday, June 20, 2019 and returning on Sunday, June 28, 2020.
For the full itinerary, ports of call and timeline, please go here.
Q. What does the cruise cost?
A. The price for the cruise varies per stateroom category, please visit our Prices & Inclusions page for a complete list of available stateroom categories and costs.
Prices are per person based on double occupancy; guests who book a single occupancy stateroom will be charged 200% of the applicable double occupancy per person cruise fare.
Non Jiu-Jitsu guests receive a $750 per person discount. Children (13 years of age or younger) who train receive a $450 per child discount.
Taxes and fees are a flat rate per passenger, regardless of level of stateroom booked. Shipboard gratuities include room steward and main dining venue staff. Both are subject to change until the day of sailing.
Casino dealers and spa personnel are not included since not all guests will utilize those services. A gratuity for bar services and servers will automatically be added to the price of your drinks on your bar check.
Q. What’s included / What’s Not Included?
A. YOUR CRUISE FARE INCLUDES:
All Jiu-Jitsu events as outlined on the event’s website: www.grapplersescape.com
Private Receptions with specialty cocktails, unlimited wine and beer, and hot & cold canapés
Shipboard accommodations for eight (8) nights in your choice of stateroom type
Ocean transportation aboard the Carnival Magic, round trip from Miami, Florida to the Eastern Caribbean
All meals in the ship’s main dining venues (there’s gourmet fare in the formal dining rooms and casual restaurants for meals throughout the day), with reserved group dinner seating in the ship’s main dining room. Please note dining at specialty restaurants require an additional fee.
24-hour room service is available
Variety of shipboard entertainment and activities
Please note the following are NOT included in the package prices:
Transfers (to or from airport/hotel and ship)
Cost of medical services, if required
Specialty restaurant dining
Goods purchased onboard (gift shops, art auctions, etc.)
Spa and salon services
Items of a personal nature including but not limited to laundry, telephone calls and internet access
Gratuities for casino dealers and spa personnel, bar services
Q. Who do I contact if I have questions about the cruise?
A. For questions about the ship or the registration process, email us at firstname.lastname@example.org.
Q. Who do I contact if I have questions about the event?
A. For questions about the Jiu-Jitsu cruise events, email us at email@example.com.
Q. May I bring other family members and/or friends? Can our rooms be near each other on the ship?
A. Yes, we welcome family and friends! They don’t have to be Jiu-Jitsu participants. Passengers who wish to book staterooms near other passengers may make their request in the Notes field on the reservation or send an email to firstname.lastname@example.org. We’ll do our very best to accommodate the request, however it depends on whether the passengers have booked within the same stateroom category and the availability of rooms at time of request.
Q. What is the payment schedule for the cruise?
A. There are three payment plan options available for this conference:
Pay In Full - attendees will pay in full at time of booking
Four Payment Plan - attendees who choose this payment option will be required to pay a $300 per person initial deposit ($600 deposit for single occupants) at the time of booking, a second deposit equal to 33% of the remaining room cost balance is due by October 10, 2019; a third deposit equal to 33% of the remaining room cost balance is due by January 10, 2020, and the final payment is due by March 1, 2020. Note: deposits are retroactive, so a booking made on or after October 10, 2019 or January 10, 2020 will be required to pay all the previous deposits combined, etc.
Monthly Payment Plan - attendees who choose this payment option will be required to pay a $300 per person initial deposit ($600 deposit for single occupants) at the time of booking. The remaining room cost balance due will be equally divided by the number of months between the booking date and March 1, 2020. These payments will be due on the 1st of each month with the final payment being due no later than March 1, 2020.
All payments are in U.S. dollars. Accepted forms of payment are American Express, Discover, MasterCard, Visa and PayPal. The charge on your credit card statement will appear as GRAPPLER’S VI.
Payments will be automatically charged to the credit card on file for the Four Payment and Monthly Payment Plans. It is your sole responsibility to know your applicable payment due dates and to verify payment has been successfully processed by the scheduled due date. Payment reminders will not be sent.
Reservations not deposited at the time of booking or with scheduled payments not kept up to date are subject to cancellation.
Full payment is required at the time of booking for any reservations made on March 1, 2020 or later.
Q. What if I have to cancel after registering?
A. Due to the unique nature of this event, all reservations will be subject to the following cancellation policy:
Between the date of booking and January 7, 2020 - the initial deposit is non-refundable
Between January 8 and February 28, 2020 - a 50% cancellation fee will be charged
On or after March 1, 2020 - no refunds will be issued
Cancellation dates are based on Eastern Time.
Notice of cancellation must be submitted via email to email@example.com.
No refunds will be made in the event of interruption or cancellation by any passenger after the commencement of the cruise. No refunds will be given for cruise no-shows.
Any adjustment to the above policy is at the sole discretion of Grappler’s Escape.
Cancellation fees for airline tickets and/or other reservations made by attendees are subject to the cancellation policy of the specific airline/supplier.
Q. May I purchase insurance for my cruise through the website?
A. You will have the option to obtain a quote and purchase trip insurance on the reservation site after payment is made (deposit or full payment) on your reservation. This travel insurance is offered by Travel Guard.
Q. It is guaranteed that every instructor in the lineup will be available during the cruise? And will I get instruction from all of them?
A. it is the intention of GE and all the instructors that every BJJ participant will have instruction time with all the champions. Unfortunately, we have no control over “unforeseen circumstances” (illnesses or other personal issues experienced by any instructor).
All seminars will have registrations on a first come first serve basis. All instructors will teach multiple sessions, so you should have a chance to train with every black belt you wish. A schedule of the seminars will be released shortly before we sail. We will also provide schedules onboard the ship, and it will be posted in your cabin.
Q. What documentation is required to cruise?
A. Proper travel documentation is required at embarkation and throughout the cruise for all passengers. Even though a passenger has completed the cruise line’s online reservation, it is still passenger’s responsibility to present the required travel documents at the time of embarkation. Any passenger without proper documents will not be allowed to board the vessel, and no refund of the cruise fare will be issued. Carnival Cruise Line (Carnival), Grappler’s Escape and its agents/affiliates assume no responsibility for advising passengers of proper travel documentation.
Carnival highly recommends all passengers travel with a government-issued passport that is valid for at least 6 months following the return of the cruise. Although a passport is not required for U.S. citizens taking cruises that begin and end in the same U.S. port, traveling with a passport may help to expedite your CBP clearance upon return to the U.S. Additionally, passports are required in the event you need to fly from the U.S. to a foreign port should you miss your scheduled port of embarkation or need to fly back to the U.S. for emergency reasons.
The Western Hemisphere Travel Initiative (WHTI) currently allows U.S. citizens (including children) sailing on cruises that begin and end in the same U.S. port to travel with one of the WHTI compliant documents, listed below:
Valid U.S. Passport
Original Birth Certificate issued by a government agency along with a government issued photo ID if 16 years of age and older
Original Certificate of Naturalization
Trusted Traveler Program Membership Card, e.g., Nexus Card, Sentri Card or Fast Card
Enhanced Tribal Card
A Consular Report of Birth Abroad
Enhanced Driver’s License (EDL) – only acceptable at land and sea ports of entry. It cannot be used for air travel outside the U.S. The word ‘Enhanced’ must appear on the driver’s license. The following five states currently issue an EDL: Michigan, Minnesota, New York, Vermont and Washington.
Copies of US passports/naturalization papers, hospital certificates and baptismal certificates are not WHTI compliant documents and are therefore NOT acceptable.
Requirements are subject to change, and it is each guest’s responsibility to ensure that he/she has the appropriate documentation.
For more information on the documentation requirements, please see the cruise line’s website.
Q. I don’t have a passport. How do I obtain one?
A. Please visit the U.S. Department of State website for all passport information. Please note a passport could take six weeks or more to process, so make certain you allow enough time.
Q. Who May Sail?
A. Passengers are responsible to ensure that they are eligible to sail according to Carnival’s requirements, including but not limited to the following:
Infants must be at least 6 months old on the day of departure.
Women must be less than 24 weeks into their pregnancy on the day of departure and for the duration of the cruise. This policy is due to the risk of premature labor. Pregnant women must have a letter signed by their doctor (on the physician’s letterhead) stating how far along in weeks their pregnancy will be at the beginning of the cruise, that mother and baby are in good health and fit to travel, and that the pregnancy is not considered high-risk.
Adults must be 21 or older unless the passenger is:
traveling in the same stateroom with an individual 25 years or older; or
traveling in the same stateroom with a spouse (proof of age and/or proof of marriage are required)
Passengers not meeting the cruise line’s requirements will be denied boarding, and no refund of the cruise fare will be issued. These policies are set by the cruise line (not GE) and no exceptions are allowed.
Q. How do I make changes to my existing reservation?
A. Any changes in registrations must be made via the online registration system. Until approximately 45 days prior to sailing, most changes to existing registrations can be made by logging into the cruise registration system. Within 45 days of sailing, any change requests will need to be submitted via email to firstname.lastname@example.org.
Q. Can I make a name change on my reservation?
A. Names changes are permitted, but at least one of the original and/or primary financially responsible guest’s names as of the stateroom’s original reservation must remain on the reservation, and a $50 per name change fee will apply after cruise documents are issued (approximately six weeks prior to sailing). If all original guests cancel, this is considered a full cancellation without refund, and name changes will not be allowed.
In all cases of name changes, the “new” guest must make the full payment amount due as of the date of the name replacement in order for the guest being replaced to receive a refund of payment amounts previously made.
Q. Can I change the number of guests in my room reservation?
A. Yes, you can – subject to availability. Rates are based on the number of guests in your reserved stateroom. Changes in occupancy will result in a rate increase or decrease, depending on the type of change. No refunds will be issued for any decrease of rate change until the stateroom has been paid for in full.
While many staterooms can accommodate more than two people with a sofa bed or upper berths stored in the stateroom ceiling, etc., not all rooms can; and such accommodations are subject to availability at the time of reservation. Due to Coast Guard safety regulations, there cannot be more guests accommodated in a stateroom than the designated occupancy for that room. Also, please be advised that each guest must be registered and paid for in full in order to be allowed to board the ship.
Q. Can I change my stateroom after I make my reservation?
A. Stateroom changes to another room within the same room category or higher can be made until 45 days prior to sailing and require authorization by all parties named on the reservation. A stateroom change to a room category lower than the room category of the original reservation would be considered a room cancellation and rebooking, and cancellation fees would be applied.
Q. How do I check-in for my cruise and receive my cruise documents?
A. Approximately 3 to 4 weeks prior to the sailing date, guests who have booked and paid in full will receive an email with their cruise line booking number for the cruise. The email will also contain instructions on how to check-in online via Carnival’s website - where guests can sign up for shore excursions, make specialty dining reservations and pre-register a credit card for onboard purchases. All guests are required to complete the online check-in at least four days prior to cruising. Cruise documents will be available for printing through the cruise line’s online check-in approximately 3 weeks prior to sailing.
Q. What is the Customs procedure upon returning to the Port of Miami?
A. Detailed instructions about clearing customs will be provided onboard ship near the end of your cruise. Some general guidelines/suggestions to keep in mind as you shop in foreign ports include: keep receipts for gifts and purchases. U.S. residents visiting foreign ports have a duty-free allowance of $400 and those 21 years or older may include one liter of liquor.
Q. What should I pack?
A. Daytime: Casual attire is always appropriate day wear and in port, and includes jeans, shorts, tees, tank tops, polos, sundresses and blouses. (Please keep swimwear for the pool deck only.). Also, be sure to bring low-heeled, comfortable shoes for deck activities and shore tours; and a hat, sunscreen and sunglasses are highly recommended.
Evening: For most evenings, casual attire (excluding tank tops and shorts) is fine; or you may wish to take it up a notch with collared shirts, slacks, skirts, etc. Two evenings of your cruise will have a “Cruise Elegant” attire designation, which is your chance to get glamorous, be chic and shine – your way.
Reminder: travel documents, valuables and medications should be packed in carry-on luggage.
Q. Can the ship accommodate special dietary needs?
A. Carnival can accommodate special diets that have been created in consultation with a dietary specialist. Selections offered are for lunch and dinner in the main dining room only. Sample diets include: vegetarian, vegan, diabetic, low fat, low sodium, low cholesterol, kosher meals, gluten free and lactose free. Please note any special dietary needs in the Notes section of your reservation.
Q. Is room service available on board?
A. Room service is available any time of the day or night - simply order from the room service menu located in your stateroom (service charge may apply per order).
Q. What types of accessibility options are available in staterooms?
A. There are a limited number of wheelchair accessible staterooms available onboard the ship. For people that do not use a wheelchair but still need minimal assistance, bars and raised toilet seats can be accommodated in most staterooms. In addition, disposal units for needles, refrigerators for medication, and oxygen tanks can be put into most staterooms upon request. All of these items are available on a limited basis and should be requested in the Notes section of your reservation. If you have an accessibility need, please send an email to email@example.com.
Q. How do I book shore excursions?
A. You can pre-purchase shore excursions on Carnival’s website once you receive your booking number and online check-in instructions for the cruise (approximately 3 to 4 weeks prior to the sailing date) or once you are onboard ship. GE will provide information and group discounts on selected shore excursions available to GE guests only. Information will be provided approximately 4 months prior to sailing. You are free to choose excursions from the ship directly, or participate in the excursions organized by GE.
Q: Can I take pictures and video onboard?
A: Yes, you can take personal photos and videos of yourself and family/friends on board. However, video will not be allowed during seminar instruction. There will be plenty of time to take photos with each other and the instructors after the classes.
Please be courteous and not include other ship guests or crew members in your photos or videos without their permission.
Q: Can I be contacted while onboard?
A: Carnival does not offer direct dialing service to their ships. The following number is to be used as an emergency contact number for family members not traveling on the cruise. In the event of a true emergency, family may contact Carnival’s call center at 1-800-227-6482. Carnival’s team will take down the caller’s name and contact information and pass it on to the Guest Services team to deliver to guests onboard.
You can also make calls from the ship using the Ship-to-Shore telephone service. Rates for this service apply and will be billed to your shipboard account starting at $1.99 per minute (subject to change). Telephones are available in all staterooms.
Q. Is there Internet access onboard?
A. To keep you connected while at sea, all Carnival ships offer Internet access facilitated through the Internet Café and through the ship-wide Wi-Fi network. There are various plans available for purchase. Further details regarding availability and cost will be available on the cruise line’s website after you complete your online check-in and onboard ship.
Q. Will my cell phone work while at sea or in ports of call during the cruise?
A. Carnival offers an advanced roaming network on board all ships, allowing you to make and receive calls while at sea using compatible mobile phones that are set to roaming. International roaming charges will be conveniently billed to you by your home mobile carrier. Mobile phone service will be available for use while the ship is at sea.
Rates for usage of your cellular phone are determined by your home mobile carrier. Please note that calls to 800, 888, 866 and 877 numbers are not toll free while onboard or in foreign ports. You will be billed by your home mobile carrier for your international roaming usage on your regular mobile phone bill. It can take up to 60 days for charges acquired while using your cellular phone at these times to appear on your phone bill. For more information, please contact your home mobile carrier customer service.
Q. Are there hairdryers available in the staterooms?
Q. Are there irons and ironing boards available in the staterooms?
A. Staterooms do not have irons or ironing boards; however, the ship offers washing, pressing and dry-cleaning services for a reasonable rate. Please also note that irons and clothes steamers are strictly prohibited onboard the ship for safety reasons. If you choose to bring one with you, it will be confiscated from your luggage before sailing.
Q. Do staterooms have safes?
Q. What if I have special medical needs?
A. Any special needs, including allergies, must be indicated in the Special Requests/Notes section of the online reservation and will be addressed on a case-by-case basis. While there is no guarantee that all special needs/requests can be accommodated, we will make best efforts to accommodate the need or provide an alternative if possible.
Q. Is there a doctor on the ship?
A. The ship has a minimum of one fully licensed doctor and 2 licensed nurses onboard, who are available in the ship’s medical facility during scheduled hours or on call 24 hours a day through the Guest Services desk.
Q. Are wheelchairs available onboard?
A. The Carnival Magic does NOT provide wheelchairs for onboard use. You can, however, rent a wheelchair, motorized wheelchair or scooter from Scootaround - their contact number is 1-888-441-7575 or visit their website at www.scootaround.com.
Q. I’m bringing my own wheelchair, is the entire ship wheelchair accessible?
A. Not every area of the ship is wheelchair accessible; however, Carnival has made substantial modifications to enhance your ability to move about the ship. The Carnival Magic features accessible elevators at each elevator bank with tactile controls within reach of passengers who use wheelchairs.
Accessible routes are available throughout most areas of the ship, and signs are posted to assist you in locating these pathways. There is also accessible seating within your ship's restaurants and lounges, and in designated accessible public restrooms.
Q. How do I make purchases onboard?
A. The cruise ship operates on a cashless system. Passengers can validate their onboard account with a Visa, MasterCard or American Express card, or by making payment by cash or traveler's check. Passengers can then sign all on-board services and purchases to their shipboard account. At the end of the cruise, passengers will receive a completely itemized statement of charges.
Carnival does not accept personal checks, and only U.S. currency is accepted aboard the ships. There is an ATM located onboard the ship, though a transaction fee will apply.
Q. Does the ship have a fitness center?
A. Yes, there is a fitness center (see ship’s daily newsletter for scheduled hours) and a jogging track, which is open 24 hours a day and complimentary to all passengers.
Q. Can I bring my own beverages (alcoholic or non-alcoholic) on the cruise ship?
A. Guests are not allowed to bring water, sodas and other non-alcoholic beverages onboard that are packaged in glass or plastic bottles. A small quantity of non-alcoholic beverages (i.e. sparkling water, sodas, energy drinks, juice and milk) packaged in cans or cartons may be brought onboard on embarkation day and must be in the guest’s carry-on luggage. A small quantity is considered a maximum of 12 sealed, unopened cans/cartons of 12 ounces each or less per person.
Guests are not allowed to bring alcoholic beverages of any kind onboard for consumption, except two bottles of wine or champagne per stateroom with an adult of drinking age (no larger than 750 ml) per sailing. Guests who consume their personal wine or champagne in the dining room will incur at $15 corkage fee per bottle. Personal wine or champagne may not be consumed in any other public area of the ship.
Please remember that luggage will be scanned and alcohol outside of the cruise line’s policy will be removed and discarded. Security may inspect containers (water bottles, soda bottles, mouthwash, etc.) and will dispose of containers holding alcohol. Carnival is not responsible for any alcoholic beverages removed and discarded by shore-side security staff. Such items are not eligible for monetary refund or replacement.
Alcoholic beverages purchased duty free from the ship’s gift shop, or at ports of call, will be collected for safekeeping and delivered to the passenger’s stateroom on the last day of the cruise. A member of the ship’s staff will be at the gangway to assist passengers with the storage of their shore-side alcoholic purchase, while the ship’s gift shop staff will assist passengers with shipboard alcoholic purchases.
Guests who are under the permitted drinking age will not have alcohol returned to them. Please note: all guests must comply with TSA guidelines for transporting liquids.
Q. What is the Smoking Policy onboard?
A. All interior public spaces (except as otherwise noted below) and staterooms/suite accommodations are entirely smoke free, including outside stateroom balconies. This policy includes all forms of smoking, including but not limited to, cigarettes, cigars, electronic cigarettes, and personal vaporizers.
Cigarette, E-cigarette and personal vaporizer smoking is only permitted in designated exterior open deck areas, and in certain areas within the casino. Cigar and pipe smoking are allowed in designated exterior open deck areas.
Outdoor areas near restricted areas, food venues, and kids play areas and pools will not allow smoking. To assist in locating areas where smoking is permitted, guests will find visible signage posted within all smoking areas and ashtrays that are provided for use.
Cigarettes, cigars and pipe tobacco must be properly disposed of and never thrown overboard. You must be at least 18 years of age to purchase, possess or use tobacco onboard.
Note: Passengers who smoke in their staterooms or on their balconies will be assessed a $250 cleaning and refreshing fee on their onboard account and may be subject to further action. Information on this fee is included in Carnival’s cruise ticket contract. Passengers agree to strictly comply with Carnival’s non-smoking policy.
Q. I am a VIFP Club member. Will Carnival recognize this cruise under that program?
A: Yes, this cruise will count towards your VIFP membership, and your program amenities will be available onboard the ship.
Q. What is the closest airport to the Port of Miami?
A. Miami International Airport is approximately 8 miles east of the Port of Miami, approximately 30 - 45 minutes driving depending on traffic.
Q. When should I book my flights?
A. If you are flying on the day the cruise departs, it is recommended that your flight arrive into Miami International Airport before 12:00pm on June 20th to be sure you have time to disembark the plane, collect your luggage and make your way to the cruise terminal. All guests must be checked in and onboard the ship at least one hour prior to sailing.
If you are flying from the West Coast, Hawaii, Asia or Australia, we highly recommend flying in at least one day prior to departure. The cruise line does not wait for plane delays.
If you are flying on the day the cruise returns, it is recommended that your flight departs Miami International Airport after 11:30am on June 28th. The ship is scheduled to return to the Port of Miami (which is approximately a 30-45 minute drive from the airport) at 8:00am, but the ship must be cleared by local authorities before the disembarkation process begins. Guests must then claim their luggage, go through the Customs and Immigration process and then make their way to Miami International Airport.
Q. What are the directions to the Port of Miami?
A. The address for the port is 1015 N. America Way, Miami, FL 33132; travel time from Miami International Airport is approximately 30-45 minutes (depending on traffic).
Directions to the port:
Follow signs to exit the airport and take FL-836 East
Continue on FL-836 East and follow signs to Port Miami Tunnel
Continue on Port Miami Tunnel and drive to North Cruise Boulevard
Upon approaching the port area, follow signs for Carnival Magic terminal and parking
Q. Is there parking in the Port of Miami?
A. Parking is available at the port at a cost of $22 per day (subject to change), including day of arrival and departure.
Q. What time should I arrive at the pier?
A. Guests are required to check-in at least one hour prior to departure and so should plan to arrive at the pier at least two hours prior. If you complete the cruise line’s online registration in advance as requested, this will expedite your check-in process at the port.
Q. How early can I board the ship?
A. The ship must be cleared by local US Customs and Border Protection authorities before guests can begin boarding, which can be as early as 11:30am or noon but varies. Please note, however, that staterooms will not be available until approximately 1:00pm.